We protect your privacy
All processing of personal data is in accordance with applicable legislation. This means, among other things, that Novi takes the necessary measures to protect your personal data and that you are always entitled to contact us to find out what personal data Novi has stored about you. You can read more about your rights in this policy. You can also visit www.datainspektionen.se to learn more about your rights regarding our processing of your personal data.
If you have any questions about our processing of personal data, you are always welcome to contact us!
Who is responsible for your personal data?
Novi Real Estate AB corporate identity no. 559028-8642, is responsible for the processing of your personal data and for ensuring that such processing takes place in a lawful manner.
How does Novi obtain your personal data?
Novi stores personal data which you provide to us when you rent an apartment, commercial premises or parking, or when you act as a contact person for a company. The processing of personal data is accepted as part of securing the contract.
Novi also stores personal data if you are looking for a job with us when you or your company contact us to find available commercial premises or when you are using Novi’s other services.
What personal data is processed?
Novi processes the personal data provided to us and/or collected by us. This may include name, email address, telephone number, address details, date of birth, social security number, bank details, CV, personal letter and/or other information that you provided to Novi or which is otherwise necessary in order for Novi to fulfil its obligations and services in other respects to you.
Why does Novi process personal data about you?
Your personal data may be processed by Novi for the following purposes:
- To contact you
- To fulfil our commitments in accordance with the services that you use from Novi and our service in other respects to you
- To provide you with good service, for example, by answering questions that you ask us
- To send relevant information and offers about Novi’s various services and arrangements in its capacity as landlord to you as a client
- To be used as a basis for rental notification
- To handle possible default payments
- To comply with applicable legislation such as the Swedish Accounting Act
- For internal identification such as contract number, customer number
- To handle and manage job applications.
When does Novi have the right to process your personal data?
Novi is entitled to process the personal information required for the fulfilment of Novi’s commitment to you, if you have given consent for this processing or if the processing is considered to be in accordance with a legitimate interest for Novi. Novi may also need to process your personal data due to legal or regulatory requirements.
Who has access to your personal data?
Your personal data is used by Novi and Novi’s data processors. Novi shall not disclose personal data to other companies or authorities if Novi is not required to do so by statute, regulation or official decision or to protect our rights or the rights of a third party or if disclosure to a third party complies with our obligations to you.
Novi shall never communicate or sell your personal data to third parties for marketing purposes.
Transfer to third countries
Novi shall never transfer your personal data to countries outside the EU/EEA unless this is specifically stated when you submit your personal data to us.
For how long does Novi save your personal data?
Novi shall save your personal data for only as long as it is necessary for Novi to fulfil the purpose of the processing in each individual case.
Novi Real Estate AB has legal basis in a legitimate interest with the camera surveillance that takes place in and around some of the properties managed by Novi, among other things with a view to preventing damage, detecting crime and ensure safety in and around a building. Novi Real Estate AB follows Fastighetsägarna and SABO’s guidance on camera surveillance, which is considered to be good practice in the market. As a rule, we sort out recorded material after two weeks.
What are your rights?
You shall be entitled to request information about what personal data Novi has saved about you (register extract) at any time (free of charge once a year). Your request must be made in writing and signed by hand as well as including the name and social security number/identification number.
Should your personal data be incorrect, incomplete or irrelevant, you may request to have it corrected. You also have the right to have your personal data deleted. However, Novi cannot delete your personal data if there is a statutory requirement for storage, such as accounting rules, or when there are other legitimate reasons why personal data must be saved.
A request for a register extract, information, correction of incorrect, incomplete or irrelevant personal data or deletion of personal data shall be sent to Novi Real Estate AB, Blasieholmsgatan 4 A, SE-111 48 Stockholm.
You also have the right to file complaints with the relevant supervisory authority for the processing of personal data (in Sweden the Data Protection Authority / Privacy Protection Authority).
How is your personal data protected?
Novi works constantly to take all the appropriate technical and organisational measures required to protect your personal data and to ensure that it is processed in accordance with current legislation.
Please do not hesitate to contact us if you have any questions about how we process your personal data. You will find our contact information below.
Novi Real Estate AB
Blasieholmsgatan 4 A
SE-111 48 Stockholm